Carter G. Woodson Library Gift Policy

Donations

Gifts of books, journals, and other materials often contribute significantly toward strengthening our collection. These gifts-in-kind represent a valuable addition that might otherwise be impossible to obtain through library funding.

In general, we are happy to receive the following types of material:

• Artifacts connected to the City Colleges (e.g., buttons, medals, pennants, photographs, posters)
• Books, non-print media, and journals that fit into the normal library acquisition parameters

Please discuss the potential donation with the library chairperson before bringing any books to the library.

Conditions of acceptance

Upon acceptance, a gift becomes the property of the Carter G. Woodson Library. The donor is required to sign a form indicating that they transfer ownership of the materials to the library and no one can make a claim against the library for any materials.

The library does not have any means to pick up books or other gift materials. It is the donor’s responsibility to bring or ship the donations to the library.

Materials must be in good condition. Items that have odors, insect infestations, mold or mildew are of no use to the library as they can damage the rest of the collection and may pose a health hazard.

The library reserves the right to determine if the donated item(s) will be added to the collection, sold or disposed. The library is not able to create or provide an inventory listing of the donation.

Federal tax regulations prohibit the library from providing an appraisal or estimates of the value of a gift. Obtaining an appraisal or valuation statement is the donor’s responsibility.

A donor may indicate on the Gift Form if a bookplate is requested and provide the exact wording that is requested. The library reserves the right to edit and decide on the exact wording and format of any book plates.

Thank you for thinking of the library for your donation.