Business Services - Requisition Process

Policy Number:  01.5.2012.0006

What forms do I need?

• Requisition form

How to complete the Requisition packet:

• Complete the Requisition form
• Gather all required documentation.
•  Quote
• 3 quotes are required if requisition is greater than $2,500, but less than $25,000.
• Contract ^{( 1 )}
•  Board report
• If the request has a value over $25,000;
• Involves a vendor who will be receiving over $25,000 in a fiscal year via multiple transactions;
• The request exceeds the previous board approved amount;
• Obtain all required signatures.
• Dean/Manager
•  Create a requisition in People Soft Financial (PSF)  system;
•  Write PSF assigned requisition number on hard copy.
•  Upload documents and attach to the PSF generated requisition.
•  Complete a status check prior to submission.
•  Verify vendor exists within PSF⁽²⁾
•  Validate the vendor’s budget within PSF to ensure it has not exceeded $25,000 ^{( 3 )}
• Submit the completed packet to the Business Office.
•  Submit a completed and approved requisition form, along with all documentation, not less than 60 days before the vendor requires payment.

Notes:
^{( 1 )} Allow 21 days for legal review and contract generation.
^{( 2 )} The end user must verify whether the selected vendor is listed as a current vendor in the People Soft Financial (PSF)  system.  If the vendor is not in the system, a vendor application must be completed by the vendor and sent to the Department of Procurement Services for entry. Please allow a minimum of 10 business days for entry.
^{(3 )} Review budget details within PSF.  Navigation: Commitment Control==> Review Budget Activities ==> Budget Details;