Business Services - Employee Expense Reimbursement
Purpose:
To reimburse employees for travel via public transportation and non-purchase order related expenditures incurred on behalf of the City Colleges of Chicago.
What forms do I need?
- Reimbursement Acknowledgement Agreement
- . Employee Reimbursement Expense Form
- ◦To open this document you must access it from a CCC facility and follow these instructions:
◦Click the link below, click save, click save again, click open - https://portal.intranet.co.ccc.edu/finance/Procurement–Business-Services/CCC-Employee-Reimbursement-Expense-Request-Form-7.17.2012-v2.xls
How to complete the Employee Expense Reimbursement packet:
- Complete the Reimbursement Acknowledgement Agreement form.
- Reimbursement Acknowledgement Agreement is an annual, online submission (i.e., one-time per fiscal year).
- Complete the Employee Reimbursement Expense form.
- Be sure to indicate mode of transportation when entering amounts for:
- CTA Bus/Train, Greyhound, Mega Bus, Taxi, Amtrak/RTA/Metra Train
- Be sure to complete the Funding Source Chart-Field information on Reimbursement Forms Part I and Part II
- You can obtain the funding source from your Dean or Department Chair.
- Requests require your Manager’s approval prior to attending meetings or procuring goods or services.
- Gather all required documentation.
- All original itemized receipts;
- Attach official announcement or invitation to meeting or training;
- Attach synopsis (brief description of meeting or training);
- Obtain all required signatures.
- Dean/Manager
- Submit the completed packet (steps B – C) to the Business Office.
- Submit a completed and approved packet no more than 15 days from the date of last travel or purchase.
- Goods purchased on an emergency bases require an explanation.
When using a Pass (CTA, Metra) include a copy of the pass;
Note:
The Business Office will obtain the remaining, required signatures from the Executive Director, President and Vice Chancellor’s Office.
