Business Operations - Employee Expense Reimbursement

What forms do I need?

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• Reimbursement Acknowledgement Agreement
• Employee Reimbursement Expense Form

How to complete the Employee Expense Reimbursement packet:

• Complete the Reimbursement Acknowledgement Agreement form.
• Reimbursement Acknowledgement Agreement is an annual, online submission (i.e., one-time per fiscal year).
• Complete the Employee Reimbursement Expense form.
• Be sure to indicate mode of transportation when entering amounts for:
• CTA Bus/Train,  Greyhound, Mega Bus, Taxi, Amtrak/RTA/Metra Train
• Be sure to complete the Funding Source Chartfield section of the form.
• You can obtain the funding source from your Dean or Department Chair.
• Requests require your Manager’s approval prior to attending meetings or procuring goods or services.
• Gather all required documentation.
• All original itemized receipts;
• When using a Pass (CTA, Metra) include a copy of the pass;
• Attach official announcement or invitation to meeting or training;
• Attach synopsis (brief description of meeting or training);
• Obtain all required signatures.
• Dean/Manager
• Submit the completed packet to the Business Office.
• Submit a completed and approved packet no more than 15 days from the date of last travel or purchase.
• Goods purchased on an emergency bases require an explanation.

 Note:

• The Business Office will obtain the remaining, required signatures from the Executive Director, President and Vice Chancellor’s Office.