Travel Authorization

Purpose: 
To obtain advance approval to attend an In-District or Out-of-District conference, seminar, exhibit or training. 

How to complete a Travel Authorizations:  

• ​Create a Travel Authorization in People Soft Financial (PSF) system
• ​Peoplesoft Travel Authorizations link Travel Authorization Guide (pdf)​
• Confirm that your preferred hotel and conference/registration
  supplier are in the
  Financial Management System (FMS).​
•  Your department secretary can assist you.​
• Save
  & Submit the Legal Attestation page in (PSF) (This must be completed each year).​
• Be sure to indicate all estimated expenses related to your trip, such as car rental, flight/train, lodging, registration, parking, shuttle bus, taxi, tolls, mileage and meals.
• Reimbursements will not be approved if estimated costs are not included on this form.
• Be sure to complete the Funding Source Chartfield section of the form.
• You can obtain the funding source from your Dean or Department Chair.
• Upload all required documentation.
• Flight/Train itinerary (from CorpTrav website)​ which includes preferred travel times, dates of travel and preferred airline carrier.
• Hotel confirmation                                       
• Completed registration, agenda and detailed description of the event which outlines the purpose of the conference.
• All participants must register themselves with the conference venue;
• Include Google or Map Quest mileage information( 1 )
• From home to location
• From college to location
• Save & submit (record the system generated authorization
  ID#)​

o    View
travel authorization approval status in People Soft Financial (PSF) system.  

o    See instruction in the above Travel Authorization link.​  

Note:    

•  ( 1 )Per district policy, do not include the first or last mile when calculating mileage (i.e., deduct 2 miles from the total mileage driven for the trip).

​