IMPORTANT NEWS:
2020 W-4 Employee’s Withholding Certificate
The IRS published a new Form W-4 effective 1/1/2020.
The redesigned W-4 no longer uses the concept of filing status-based
withholding allowances employees are accustomed to using, e.g., married and 3,
single and 2, etc. On the new W-4, employees will answer specific questions
aimed at identifying key amounts of income and deductions, resulting in a more
precise income tax calculation. All CCC new hires starting 1/1/2020 will be
required to fill out the new W-4. Existing employees are not
required to submit a new W-4 unless they update their withholding information.
Please refer to the FAQs and guidelines on the IRS site: https://www.irs.gov/newsroom/faqs-on-the-2020-form-w-4.
These are the
major key points of the new form:
- All new employees
hired as of Jan. 1, 2020, must complete the new form.
- Current employees
are not required to complete a new form but can choose to adjust their
withholding based on the new form.
- Any adjustments
made after Jan. 1, 2020, must be made using the new form.
- Payroll can still
compute withholding based on information from employees' W-4 Form submitted
before 2020 if employees choose not to adjust their withholding using the
revised form.
If you wish to
change your withholdings you can use HR Self-Service at any time. In HR Self-Service, navigate to Employee Self Service >
Payroll and Compensation > W-4 Tax Information. Read the instructions,
fill out the questions, and click submit.
2020 W-2 Online Consent & Employee Address
Update
The end of 2020 tax year is here which means W-2s will be issued
soon. Employees can receive their W-2 statements online. This
allows you to save and print your W-2 form almost a month sooner than receiving
a paper form in the mail. An employee who consents to receive the Form
W-2 electronically will not receive a paper copy. If an employee does not
consent, Payroll will mail a paper W-2 no later than January 31, 2021, via the
US Postal Service to the current address on record.
Benefits of Receiving
Your W-2 Form Electronically
- Online delivery provides access to the
W‐2 statement earlier than the traditional paper process.
- Online delivery eliminates the chance
that the W‐2 statement will get lost, misdirected or delayed during delivery or
misplaced after the employee receives it.
- Secure delivery
of W-2/W-2c information through
HR Self-Service
- Security of your
personal information
- Earlier access
to W-2 information (online access will be available earlier than the paper
forms will be mailed) before the IRS deadline
- Efficient
delivery method, avoiding the delays and errors that can occur with traditional
postal delivery
- Access to view
and print copies of your W-2/W-2c as often as needed, at your convenience
- Ability to
download and save your electronic W2/W-2c for your records
Federal regulations
require that employees give their consent to receive the W-2 in an electronic
format. Once consent is given it carries forward each year and does not need to
be repeated. If you do
not opt to have your W-2 electronically you will need to ensure we have the
correct address on file. You have until January 15, 2021, to update your
address via HR Self-Service. To consent to electronic delivery of your W-2
or verify and update your address, please follow the steps below.
Consenting for Electronic W-2
In HR Self-Service, navigate to Employee Self Service > Payroll and Compensation
> W-2/W-2c Consent. Read the instructions, check the box, and click Submit.
Address Verification/Update
In HR
Self-Service, navigate to Personal Information > Home
and Mailing Address > Edit. Click on the pencil icon in the Edit
box. Change the effective date of the address change if necessary.
Enter the new address information and click on the Save button. You will
receive a Save Confirmation when your changes are successfully submitted.
NOTE: To access
HR Self-Service off-campus you will need CCC Anywhere, CCC’s virtual private network for employees. If you need to request CCC
Anywhere, you can contact the OIT Help Desk at (312)553-2600 or email cohelpdesk@ccc.edu.