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 Payroll Services

Araceli Falcon
Exec. Director: Workforce Analytics, HR Systems & Payroll Services
The Payroll Department facilitates the timely and accurate processing of timekeeping, direct deposit authorizations, employment tax forms, as well as various internal and external payroll deductions.  We are responsible for tax compliance, the filing of federal and state returns and payments.                                                                                   
The City Colleges of Chicago will be distributing electronic 2021 Wage & Tax Statements (W-2), for the employees who made the election to the online form. To print your W-2 electronically, you must access  HR Self-Service either directly from any City Colleges of Chicago campus within the CCC network or using your virtual private network (VPN) to access CCC Anywhere. For employees who did not elect to receive the W-2 form online, the form will be mailed by January 31, 2022.                                                                                             ​                        
IMPORTANT NEWS:                                


2021 W-4 Employee’s Withholding Certificate                                 


The IRS published a new Form W-4 effective 1/1/2020.                                


The redesigned W-4 no longer uses the concept of filing status-based withholding allowances employees are accustomed to using, e.g., married and 3, single and 2, etc. On the new W-4, employees will answer specific questions aimed at identifying key amounts of income and deductions, resulting in a more precise income tax calculation. All CCC new hires starting 1/1/2020 will be required to fill out the new W-4. Existing employees are not required to submit a new W-4 unless they update their withholding information. Please refer to the FAQs and guidelines on the IRS site:                                


These are the major key points of the new form:                                

  • All new employees hired as of Jan. 1, 2021, must complete the new form.
  • Current employees are not required to complete a new form but can choose to adjust their withholding based on the new form.
  • Any adjustments made after Jan. 1, 2021, must be made using the new form.
  • Payroll can still compute withholding based on information from employees' W-4 Form submitted before 2021 if employees choose not to adjust their withholding using the revised form.​


If you wish to change your withholdings you can use HR Self-Service at any time.  In HR Self-Service, navigate to Employee Self Service > Payroll and Compensation > W-4 Tax Information.  Read the instructions, fill out the questions, and click submit.                                



2021 W-2 Online Consent & Employee Address Update                                


The end of 2021 tax year is here which means W-2s will be issued soon.  Employees can receive their W-2 statements online.  This allows you to save and print your W-2 form almost a month sooner than receiving a paper form in the mail.  An employee who consents to receive the Form W-2 electronically will not receive a paper copy.  If an employee does not consent, Payroll will mail a paper W-2 no later than January 31, 2022, via the US Postal Service to the current address on record.                                


Benefits of Receiving Your W-2 Form Electronically                                

  • Online delivery provides access to the W‐2 statement earlier than the traditional paper process.
  • Online delivery eliminates the chance that the W‐2 statement will get lost, misdirected or delayed during delivery or misplaced after the employee receives it.
  • Secure delivery of W-2/W-2c information through HR Self-Service
  • Security of your personal information
  • Earlier access to W-2 information (online access will be available earlier than the paper forms will be mailed) before the IRS deadline
  • Efficient delivery method, avoiding the delays and errors that can occur with traditional postal delivery
  • Access to view and print copies of your W-2/W-2c as often as needed, at your convenience
  • Ability to download and save your electronic W2/W-2c for your records​


Federal regulations require that employees give their consent to receive the W-2 in an electronic format. Once consent is given it carries forward each year and does not need to be repeated.  If you do not opt to have your W-2 electronically you will need to ensure we have the correct address on file. You have until January 15, 2022, to update your address via HR Self-Service.  To consent to electronic delivery of your W-2 or verify and update your address, please follow the steps below.                                


Consenting for Electronic W-2                                

In HR Self-Service, navigate to Employee Self Service > Payroll and Compensation > W-2/W-2c Consent. Read the instructions, check the box, and click Submit.                                 


Address Verification/Update                                

In HR Self-Service, navigate to Personal Information > Home and Mailing Address > Edit.  Click on the pencil icon in the Edit box.  Change the effective date of the address change if necessary.  Enter the new address information and click on the Save button.  You will receive a Save Confirmation when your changes are successfully submitted.                                


NOTE:  To access HR Self-Service off-campus you will need CCC Anywhere, CCC’s virtual private network for employees.  If you need to request CCC Anywhere, you can contact the OIT Help Desk at (312)553-2600 or email​                                



All general inquiries email                                                                  

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Contact Information



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8:00 am to 5:00 pm

Related Services


2022 Federal Form W-4  ​                      

IL Dept of ​Revenue Form IL W-4 ​  ​                 

Request: Reissue IRS Form W-2                        

Request for Paycheck Replacement          

Illinois Small Estate Affidavit 2016          

Cell Phone Allowance Form    ​​