SECTION 1: Understanding Wait Lists
What is a wait list?
Beginning with Summer/Fall 2012 registration, this new online registration feature enables students to sign-up on a wait list to be automatically registered in a class (course and section) that is currently full if and when a seat becomes available. Wait lists ensure that class openings are filled on a first come, first served basis.
How do wait lists work?
When registering online, students may add their name to the wait list for a class that is currently full at any of the City Colleges of Chicago (CCC). If/when a seat opens up, the first person on the wait list will automatically be registered for the class. If/when a second seat opens up, the next person on the wait list will be automatically registered, and so on.
Do I have to pay to be on a wait list?
No, it costs nothing to sign-up on a wait list. However, if a seat opens up and you are automatically registered, you will become financially responsible for the class at that time. Normal payment policies apply.
How many wait lists may I be on?
You may add yourself to a maximum of three simultaneous wait lists across CCC per term, which may be three different courses (i.e., different subject/catalog numbers), or three different sections of the same course (i.e., same subject/catalog number), or any combination. If you sign-up on three wait lists and then fall to two (because you got into a wait listed class or removed yourself from a wait list), then you may wait list for another course (to bring yourself back to the maximum of three simultaneous wait lists). The objective is to give you the best chance of getting in the courses you need.
During the Summer/Fall registration cycle which runs concurrently for a period, how many wait lists may I be on?
You may add yourself to a maximum of three wait lists for the Summer term and another three wait lists for the Fall term.
Can I waitlist for a class even if it is not full?
No. Wait lists will not be offered until a class is full.
Do all courses have a wait list?
No. Individual colleges decide which courses do and do not have wait lists. Full courses that offer wait lists will automatically be presented to you when registering online.
Will wait lists be offered on pre-credit, vocational, or program-specific courses, such as nursing?
Individual colleges decide which courses do and do not offer wait lists. In addition to regular classroom-based credit courses, colleges may offer wait lists on Developmental Ed courses and/or Center for Distance Learning (CDL) courses. Although there may be exceptions, colleges likely will not initially offer wait lists on Adult Ed courses (GED, ESL, or ABE), foundational courses, internship courses, and Signature Program courses.
What are my chances of getting into a class if I sign up on its wait list?
This much is certain: if you do not sign-up on a wait list, you have virtually no chance of getting into a class that is full. Wait lists provide your best chance to get a course you need. Some classes have a lot of “drop” activity, which increases your chances. Also, your place on the wait list has a lot to do with your chances, so the earlier you register and sign-up on wait lists, the better your chances.
How do wait lists benefit me?
By using wait lists, you no longer need to constantly check to see if a seat has opened up in a much needed course. Signing up on a wait list puts technology to work for you by holding your place in line and automatically registering you in the class if/when a seat becomes available. Wait lists also benefit our colleges… and you. They measure demand directly and can be used to trigger additional sections or open more seats in existing sections.
SECTION 2: How to Wait List for a Course
What are the rules for using wait lists?
- You must be in good standing – no Satisfactory Academic Progress (SAP) holds, no financial payment deficiencies, not on probation, and no mandatory college advisement restrictions.
- You must be eligible for the course – meet all prerequisites (or be making successful progress toward completing them in the current term) and any other course entrance requirements.
- You must have availability on your class schedule for each wait listed class – since registration in a wait listed class is automatic, you must leave open the day/time slot so that no conflicts arise and no rescheduling actions are required if/when you get into a wait listed class.
- You may not exceed your credit hour limit – the total credit hours of your currently enrolled courses plus wait listed courses may not be greater than the credit hour limit that applies to you.
Can I wait list for a class even if I’m currently enrolled in a prerequisite class and have not received my final grade?
Yes. Beginning with Summer/Fall 2012 registration “in-progress prerequisites” are allowed. This change enables you to register for the next course in an academic program sequence while you are currently enrolled in a prerequisite for the wait listed course. See In-Progress Prerequisite Registration FAQs for additional information [do we have these FAQs?].
Is there any limit to the number of students that may sign-up on a given wait list?
No. So we can accurately gauge demand, we place no restriction on the number of students who can sign-up on a given wait list.
If a class is full at one college and I wait list the class, will the registration system notify me if the course is available at another college?
No. You must search for the course online determine if it is available at another college. If you find an open class, you may register for it. If you find a full class, you may wait list for it, subject to the three simultaneous wait list maximum per term.
How do I sign-up on a wait list?
When registering online, you will see if a class is full. At that point, you will be offered the option to sign-up on the wait list (if offered on that class). If so, just check the wait list box. That’s it! You will receive an email message sent to your CCC student account confirming that you have been successfully added to the wait list and providing your numeric position on the list. [we’ll create a new service on our website for this]
I’m a part-time student. Can I use wait lists?
Yes. You may use wait lists like any other student.
I am in good standing, but cannot register online for other reasons. How can I use wait lists?
There may be circumstances that prevent you from registering online and taking advantage of wait lists. In this case, contact your Academic Advisor for further direction.
Who can we talk to about wait lists?
See your Academic Advisor.
SECTION 3: How to Manage My Wait Lists
How will I be notified of my wait list status?
You will receive an email notification sent to your CCC account (i.e., firstname.lastname@example.org) immediately upon successfully signing up on a wait list. Similarly, you will receive a second email notification if/when you are auto-registered in a wait listed class. Accordingly, you should check your CCC email account frequently when on a wait list.
Can I check my position on a wait list?
Yes. Log into my.ccc.edu and navigate to …..[we’ll create a new service on our website for this]
What should I do if I no longer want to be on a wait list?
Simply remove yourself from the wait list by logging onto my.ccc.edu ….. Removing yourself from a wait list will not affect any other of your wait lists.
If I wait list for multiple sections of the same course and get into the class, do my other wait lists for that same course remain? Do I need to take myself off of those other wait lists?
Once you get into any wait listed section for a course, you will be automatically dropped from all other wait lists for the same course. For example, if you wait list for 3 sections of ENG 101 (the maximum number of wait lists allowed) across two colleges and you get into one of the sections, then you will automatically be dropped from the other two wait lists. This applies even if you had a preference for a different section, or if the section that you preferred ultimately opens.
What is the time frame to “accept” a wait listed class if I get in?
When you sign-up on a wait list, you effectively “accept” the class if/when it becomes available to you. Registration from a wait list is automatic.
What if I get into a wait listed course, but fail to take action (i.e., did not check my CCC email account, didn’t know I got in, don’t have funds to pay, etc.)?
Normal payment policies apply. According to policy, you have two business days to make payment arrangements for any class in which you register. If you fail to make payment arrangements within the required timeframe (for whatever reason), you will be dropped from the class. More information about payment options is available on the CCC website.
Is there a priority wait list? Who gets in first?
As seats open in a class that has a wait list, students will be auto-registered from the top of the wait list strictly on a first come, first served basis. No other priority rules apply.
Will students with canceled classes get priority on a wait list?
No. Course or class cancellations have no bearing on wait lists. Wait lists are managed automatically on a first come, first served basis. No other priority rules apply.
Can I drop other classes for which I previously registered once I know I’ve made it in to a wait listed class?
Yes. Wait list classes have no bearing on your decision to drop other classes. However, you should always consider the academic and financial consequences of dropping classes. In some cases, penalties may apply. Wait lists do not change the circumstances or rules that apply to dropping a class. Speak with your Academic Advisor for more information.
What happens if I wait list two or three classes and all of them become available?
You will be auto-registered in each class as it becomes available to you.
Will wait lists be available after the semester starts, for example, during the first week of class when some students drop classes?
Wait list will be available – and you may be auto-registered – at any time until registration for the respective class ends.