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Appeal My Satisfactory Academic Progress and Academic Standing Holds

Satisfactory Academic Progress & Academic Standing 

Satisfactory Academic Progress (SAP) and Academic Standing (AS) are quality assurance measures used to monitor student progress in a degree or certificate program.

What is AS?  

  • AS stands for Academic Standing
  • Academic Standing guidelines apply to all students regardless of financial aid.

What is SAP? 

  • SAP stands for Satisfactory Academic Progress. 
  • ​Federal guidelines define the SAP standards students must meet in order to maintain eligibility to use financial aid funds.
IMPORTANT DEADLINES​​ ​ ​
Term  Appeal Deadline​ Advisor Appointment/AIP Deadline​
Summer 2015​ Friday, May 22​ Tuesday, June 2​
​Fall 2015 Friday, Aug 7​ Friday, Aug 21​​​​
    

            

​​​How can I appeal a SAP or AS hold?              

  1. Submit online ​appeal form and documentation for mitigating circumstances. You must submit documentation as part of the appeal process. Documents can range from doctor notices, funeral home notices, academic transcripts, etc.
  2. If your appeal is approved, you must meet with your academic advisor to develop an Academic Improvement Plan before you can register for classes.
  3. Make sure you follow the appropriate deadlines for submitting your completed appeal. We do not encourage you to wait until the deadline to apply as it may result in a late response and delay your registration should you be approved.
  4. Appeals will be reviewed by date submitted priority.
  5. Results of the SAP and/or AS Committee Review will be communicated through your official CCC email account within 15 business days.
  6. f you have questions, please contact your academic advisor or the financial aid office.
 
Measurements that apply to both ​AS and SAP Holds                

Grade Point Average (GPA)               

Students are required to have a minimum term (semester) GPA above 0.0 and a cumulative GPA of at least 2.0 in order to remain in good standing.            
  • Your GPA may range from 0.0 to a 4.0.  Grades of ‘D’ and ‘F’ severely impact the GPA. The cumulative GPA includes remedial courses as well as college-level courses.
  • Not factored in the GPA:
    • Pass/Fail courses
    • No-Show Withdrawals (NSW)
    • Withdrawals (WTH)
    • Administrative Withdrawals (ADW)
    • Incompletes (I)

Note:  The ‘I’ grade can negatively impact the GPA if it is not resolved by midterm of the following semester (not including the summer term) with a grade of ‘C’ or higher.  If the completed course requirements are not received by the instructor by the deadline, the ‘I’ grade will be converted to an ‘F”.            

 

PACE – Course Completion Rate

Students must successfully complete at least 67% of all (cumulative) course credit hours that are attempted.  Completion rate is calculated by dividing the number of credit hours the student has attempted into the number he or she has completed.   
 
  • PACE is cumulative in nature and takes into account all hours that you registered for, not just the previous 
  • The following are excluded in the calculation of attempted hours
    • Courses dropped within the refund period
    • Foundational Studies courses​
  • The following are included in the calculation of attempted hours and negatively impact course completion rate:
    • Student-initiated withdrawals (WTH)
    • Administrative withdrawals (ADW) 
    • Incompletes (‘I’)
    • Failing grades
    • Repeated classes
    • Remedial Classes
    • Transfer Credit          

Measurements that apply to only SAP Holds        Timeframe to Complete Degree - Credit Hour Limit (CHL)      

Financial aid regulations require that students earn enough credits each semester to successfully complete their degree/program within 150% of the length of their academic program.                

Example:    Associate in Arts Degre

​       ​60hrs X 1.5 = 90 hours to complete degree

  • Once a student has reached 75% of the program’s published length in attempted credit hours, a Timeframe Alert (TFA) indicator will be placed on the student’s academic record to alert the student that he or she is reaching the limit of financial aid eligibility for his or her program.
  • Once a student has attempted 115% of the number of credit hours required for his or her program, an FAH Hold will be placed to prevent further financial aid disbursements until the student successfully appeals the hold.
  • Students can only receive financial aid for up to 30 attempted hours of remedial coursework
  • All accepted transfer hours from other colleges are added to the student’s attempted hours at City Colleges of Chicago. ​ .AS and SAP Status                          
Warning Students who do not achieve the minimum cumulative grade point average (GPA), and/or PACE, standards will be placed on Academic Warning or Financial Aid Warning (FAW) status. The following applies to students with warning:                  
  • You are strongly recommended to meet with your Advisor to develop a Student Success plan prior to registering for the next term (semester) and to take the necessary steps to prevent an Academic or SAP Hold.
  • ​A student whose GPA or PACE does not reach the minimum standard by the end of the warning term will be placed on Academic Standing Hold (AS) and SAP Hold (FAH) and must submit an Online Appeal.    
Hold                
Students with a Warning who fail to meet the GPA and/or pace percentage standards, will be placed on an Academic Standing and SAP Hold. Students who:                
  • ​Receive an Academic Standing hold may not register for classes until their hold is resolved.  
  • Have a SAP Hold are not eligible to use financial aid to pay for their classes.   
Probation               
Students who successfully appeal their hold are eligible to register for classes and will have their financial aid eligibility reinstated.  It is important to meet with your Advisor throughout the semester to ensure you are on track to good standing.                

 
Academic Dismissal                
Students become academically dismissed if either of the following conditions are met:                
  1. ​Appeal of Academic Standing Hold is denied
  2. Failure to achieve the minimum GPA or PACE during the probationary term. 
Academically dismissed students may apply for reinstatement after sitting out one (1) academic term, not including the summer term.                

 

Preventing an Academic Standing or SAP Hold            

Students should work with their College Advisor to establish a Student Success plan or attend a Student Success workshop, if available at their college.  The following are recommendations to help prevent an Academic or SAP Hold:              
  • Achieve and maintain good academic standing (2.00 GPA and higher).
  • Complete and excel in all of your courses (67% percent at minimum).  
  • Make progress toward degree completion. Use the information available to you in your portal to view the progress you are making towards your degree requirements go to My.CCC.edu and click on Academic Plan.   
  • Abide by the Academic Improvement Plan (AIP)
  • Allow for a minimum of 2 hours of study for every hour you are in the classroom.
  • ​Utilize all available tutoring and academic support services.

Prerequisites

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Cost

Timing

Audience

Contact Information

Phone: 
(773) 838-7575
Fax: 
(773) 838-7524
7500 S. Pulaski Road
Student Services, Room 1111
Chicago, IL 60652
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